Privacy Policy

Woodland Trading Inc. (“we”, “our”, “the Company”) is committed to protecting the privacy, confidentiality, and security of personal information.
This Privacy Policy explains how we collect, use, store, protect, and disclose personal information in connection with our website and our regulated activities as a Canadian Money Service Business (MSB) governed by FINTRAC.

By using our website or services, you consent to the practices described in this policy.

Who we are

Woodland Trading Inc. is a federally registered Canadian Money Service Business (MSB).
Our website address is: https://woodlandtradinginc.ca

We operate in compliance with the Proceeds of Crime (Money Laundering) and Terrorist Financing Act (PCMLTFA) and all FINTRAC regulatory requirements.

Information We Collect

We collect personal information only as required to:

• Verify your identity
• Meet our obligations under AML/ATF laws
• Maintain legally required records
• Ensure security of our operations
• Support customer communication

This may include:

• Name, address, and contact information
• Government-issued identification (as required for KYC)
• Transaction information
• Device, IP address, and browser details when visiting our website
• Any information submitted through our contact forms

We do not collect unnecessary information.

Why We Collect Personal Information

Your information is collected for the following lawful purposes:

✔ Compliance with FINTRAC requirements

• Identity verification (KYC)
• Transaction monitoring
• Reporting obligations (LCTR, STR, EFT if applicable)
• Record keeping

✔ Service Delivery

• Communicating with clients
• Responding to inquiries
• Maintaining account information

✔ Security

Meeting audit and regulatory standards

Preventing fraud

Ensuring the integrity of our systems

Cookies & Website Usage

We may use cookies and basic analytics tools to improve website functionality and user experience.
Cookies may store:

• Browser type
• Session information
• Preferences
• Technical data for site performance

We do not use cookies for advertising or profiling.

You may disable cookies through your browser settings.

Embedded content from other websites

Our website may contain links or embedded content (such as maps or articles).
These external sites may collect their own information and are governed by their own privacy policies.

We are not responsible for third-party websites or their practices.

Who we share your data with

We share personal information only as permitted or required by law, including:

✔ FINTRAC and Regulatory Authorities

When legally required for AML/ATF reporting.

✔ Law Enforcement

When required under court order or statutory authority.

✔ Service Providers

Only when necessary for website security, data hosting, or compliance infrastructure—under strict confidentiality.

We do not sell, trade, or rent personal information to third parties.

How long we retain your data

In accordance with MSB and FINTRAC regulations:

• Transaction records and identification information are retained for a minimum of 5 years.
• Website inquiries or communication records may be kept as long as necessary to respond or maintain security.
• Analytics and technical logs may be retained temporarily for security and performance monitoring.

We do not retain personal data longer than required under Canadian law.

What rights you have over your data

You may request:

• Access to the personal information we hold about you
• Correction of inaccurate information
• Restrictions on certain uses (when legally permitted)

Please note:
Certain MSB records cannot be deleted due to FINTRAC legal retention requirements.

Requests can be made in writing to:
📧 privacy@woodlandtradinginc.ca

How We Protect Your Information

We use a combination of technical and administrative safeguards, including:

• Secure storage systems
• Restricted access controls
• Encryption where appropriate
• Staff compliance training
• Ongoing monitoring
• Regulatory audits

We take all reasonable steps to prevent unauthorized access, loss, or misuse.

International Data Transfers

We do not store or transfer personal data outside Canada unless required by secure third-party service providers who comply with Canadian privacy standards.